Do you have a Fire Safety logbook, do you know what’s it for and do you use it correctly?
A fire safety logbook is a key tool in managing your fire safety effectively. It’s primary purpose is to keep adequate and up to date records of the components that make up your fire safety systems. It’s important to regularly check/test all aspects of your safety system which will be made up of written procedures such as fire drills and tangible equipment such as fire extinguishers.
The Regulatory Reform (Fire Safety) Order 2005 (FSO) requires that the ‘responsible person’ for premises should ensure that all fire safety facilities, equipment and devices are maintained in efficient working order and in good repair.
When used regularly this logbook will help those who are responsible for any part of your safety system to do it promptly and accurately. Anybody who enquires about a fire risk assessment with us through this website receives a free downloadable logbook which can be used straight away in their business. It’s important to know that this logbook is a generic document created to fit as many industry applications as possible – each logbook should be different in containing the relevant pages that you may need. For example if you have a specific type of suppression system in place which requires maintenance, you should add a page to manage this.
This fire safety logbook should work alongside your full fire risk assessment. The risk assessment (which should be recorded and reviewed adequately) should highlight those at risk, how and what control measures should be put in place. The control measures should then have a section in the logbook so that they can be manged and recorded effectively.
For example, if your fire risk assessment has highlighted that you aren’t currently carrying out any fire alarm tests – a recommendation would be to test the fire alarm weekly. A page should then be created within your logbook which enabled the responsible person(s) to effectively do this.
Different companies will use the logbook differently, you may require extra columns or space in certain areas depending on the information you need to include.
Our experience shows that organisations who use a fire safety logbook to organise and maintain their fire safety system, do so much more accurately and regularly – it is much easier to keep your system up to date from the beginning when you have a tool to help.
If you’re looking for any further advice and guidance on the best way for you to use your logbook please contact us and we’ll be happy to help.